Hawaii
Hawaii AOAO, Condo, and HOA Association Documents: Fees, Deadlines, and How to Order
Association Documents are what a title company asks for before a Hawaii closing. Hawaii associations must deliver them within 30 days where the statute sets a deadline. Hawaii puts no dollar cap on the fee.
Free for the resale platform. No contract to sign.
Hawaii Association Documents
Example Shores Condominium Association
Regular assessment
$325.00 monthly
Reserve balance
$143,000.00
Master insurance
Certificate on file
Due to the requester
Within 30 days
Hawaii at a glance
- What Hawaii calls it
- Association Documents
- Fee cap
- No fixed dollar cap
- Delivery deadline
- 30 days where the statute sets one
- Buyer's right to cancel
- No statutory right tied to this document
Also called: AOAO documents, AOUO documents, Hawaii condo documents. If you were told to get a Hawaii resale certificate, or an HI resale certificate as closing agents write it, for a home in an HOA or a condominium, this is that document. It has nothing to do with the sales tax resale certificate a retailer files with the state.
What each Hawaii act sets
Hawaii has 2 sets of rules, and which one applies depends on how the community was created. Havn asks once which act governs a community, then applies that act's limits to every order.
HRS 514B-154.5
Condominium Property Act. Applies to condominiums.
- Required by statute
- Yes
- Fee
- No fixed dollar cap
- Deadline
- 30 days from the request
- Copies
- $1 per page for copies
- When the fee is paid
- Payable once the document is prepared, not in advance
HRS 421J-7
Planned Community Associations Act. Applies to HOAs and planned communities.
- Required by statute
- Yes
- Fee
- No fixed dollar cap
- Deadline
- None set
- When the fee is paid
- Payable once the document is prepared, not in advance
Hawaii HOA laws on resale documents, in plain words
Each entry links to the official text. Read the statute itself before relying on a summary.
HRS 421J (Planned Community Associations Act)
HRS chapter 421J is Hawaii's Planned Community Associations Act, covering homeowner and planned community associations that are not condominiums, including associations that existed before the chapter took effect in 1997 and those formed afterward. It governs the board of directors, membership meetings and voting, association records and document requests, notice of assessment increases, assessment liens, and dispute mediation. The chapter has no dedicated resale disclosure certificate provision, so any fees or turnaround for resale related information are governed by the association's own governing documents and the chapter's general reasonable fee standard for records requests.
HRS 421J-7 (Documents of the association)
This section requires a planned community association, through its board or managing agent, to make governing documents, financial records, and other association records available to members and their authorized agents on request, which in practice supplies the information a seller or buyer needs for a resale. It allows only a reasonable fee for copies and sets response expectations for different categories of records, but it does not carry a specific statutory fee cap or a dedicated resale certificate deadline the way the condominium statute does.
HRS 514B (Condominium Property Act)
HRS chapter 514B is Hawaii's condominium code, recodified from the former chapter 514A, governing the creation, registration, and sale of condominium projects and the operation of condominium associations statewide. It covers declarations and condominium maps, developer public reports and purchaser protections, association governance including the board, meetings, budgets, and assessments, and association recordkeeping. It also requires the association to furnish resale related disclosures and financial and assessment information to unit owners and their agents, subject to a statutory fee cap and response deadline.
HRS 514B-154.5 (Association documents to be provided)
This section requires a condominium association, through its board, managing agent, or resident manager, to give unit owners and their authorized agents, including a buyer's representative in a resale, access to governing documents, financial records, and the current delinquent assessment status used for resale and payoff disclosures. It sets a statutory deadline for producing the requested documents and a cap on the per page copying fee the association may charge.
The notice Havn prints on Hawaii association documents
Every Hawaii document Havn prepares carries a notice that tells the reader where the document comes from and what Hawaii law says about it. This is the wording, act by act.
HRS 514B-154.5Condominiums
These association documents are furnished under Hawaii Revised Statutes section 514B-154.5, from records the association keeps under section 514B-152 for resale disclosures. The association must furnish the documents listed in section 514B-154.5(a) no later than 30 days after it receives a written request from a unit owner or the owner's authorized agent, except that some items must be provided sooner, such as board minutes within 15 days under section 514B-154.5(a)(9)(B), and for other documents requested under section 514B-154.5(a)(14) the board must instead give written authorization or a written refusal with an explanation within 30 calendar days. Any fee charged to a unit owner or the owner's authorized agent for copies must be reasonable, includes administrative and duplicating costs, and may not exceed $1 per page except for pages larger than 8.5 by 14 inches. Under section 514B-144(f), a buyer is not liable, and the unit is not subject to a lien, for unpaid assessments against the seller in excess of the amount stated in the association's statement of unpaid assessments, except for checks listed in that statement as received within the 30 days before its date that are later dishonored. Hawaii law does not give the buyer a cancellation right or set an expiration date tied to these documents. The information in these documents is current as of their issue date.
HRS 421J-7HOAs and planned communities
These association documents are furnished under Hawaii Revised Statutes section 421J-7 at the request of a member of the association. The association may charge the member a reasonable fee for duplication, postage, stationery, and other administrative costs of handling the request. Hawaii law sets no dollar cap on that fee and no fixed deadline for furnishing copies of these documents, although section 421J-7(e) requires the board to give written authorization or a written refusal with an explanation within 60 calendar days of a written request to examine other association documents. Under section 421J-10.5(a), a buyer is not liable, and the unit is not subject to a lien, for unpaid assessments against the seller in excess of the amount stated in the association's statement of unpaid assessments, except for checks listed in that statement as received within the 30 days before its date that are later dishonored. Hawaii law does not give the buyer a cancellation right or set an expiration date tied to these documents. The information in these documents is current as of their issue date.
Documents Hawaii adds to the package
Beyond the governing documents, budget, and financial statements every state expects, Hawaii adds these. Havn attaches each one as its own exhibit.
- Signed management agreement and amendments (HRS 514B-154.5(a)(5))
Hawaii association documents: common questions
What are Hawaii association documents?
It is what Hawaii law has the association provide when a home in condominiums and HOAs and planned communities is sold: a statement of what the home owes and of the association's finances, insurance, and rules, under HRS 514B-154.5 and HRS 421J-7.
What is an AOAO in Hawaii?
AOAO stands for association of apartment owners, the long-standing Hawaii name for a condominium association. Chapter 514B of the Hawaii Revised Statutes calls it an association of unit owners, or AOUO. It is the body that furnishes the documents on this page.
How much do Hawaii association documents cost?
Hawaii sets no dollar cap, so the association or its management company sets the fee. Copies are limited to $1 per page.
How long does a Hawaii association have to provide association documents?
30 days where the statute sets one, counted from the request.
Are association documents required in Hawaii?
Yes, for condominiums and HOAs and planned communities, under HRS 514B-154.5 and HRS 421J-7.
Can a buyer cancel after receiving Hawaii association documents?
Hawaii law ties no cancellation right to this document. Any right to cancel comes from the purchase contract or from other disclosure laws.
Who pays for association documents in Hawaii?
Whoever orders them pays the association's fee, usually the seller or the closing agent on the seller's behalf, and the purchase contract can move the cost to the buyer. In Hawaii the fee is payable once the document is prepared, not in advance.
What is included in Hawaii association documents?
What the home owes the association, the fees due at closing, the budget and reserves, the insurance the association carries, pending lawsuits, and the governing documents. Hawaii adds one more item, listed on this page. The full list is in HRS 514B-154.5.
How do I get Hawaii association documents?
Ask the association, or its management company if it has one. Many take the request through an online order page and deliver by email. Once asked, a Hawaii association has 30 days where the statute sets one. A buyer should ask the seller or the closing agent to order it.
Is this the same as a Hawaii sales tax resale certificate?
No. A sales tax resale certificate is a form a retailer gives a supplier so it can buy goods without paying sales tax. It shares a name and nothing else. This page is about the HOA document used when a home is sold.
How Hawaii compares with its neighbors
Management companies that work across state lines meet a different rule on each side. Hawaii: no fixed dollar cap, 30 days where the statute sets one.
California
Escrow Disclosure Documents
No fixed dollar cap
10 days
Required by statute
Washington
Resale Certificate
$275
10 days
Required by statute
Alaska
Resale Certificate
No fixed dollar cap
10 days
Required by statute
See all 51 jurisdictions on the map, compare every state in the fee and deadline table, or read about lender questionnaires, estoppel letters, and demand letters.
Your next Hawaii association documents could assemble themselves.
The resale platform is free for the association. The requester pays for the document. No contract to sign.