Features
HOA Document Management That Files Itself
Upload governing documents, financials, minutes, and insurance in any condition. Havn reads, dates, and files each one, and always uses the newest.
Document library
Example Ridge Owners Association
Governing Documents
Declaration, bylaws, rules
Budgets
2026 budget is the newest, used on documents
Financial Statements
Through August 2026
Insurance
Policy period through March 2027
Minutes
Through the August meeting
Filed on upload, with history kept by year
HOA Document Management Starts With the Pile
Transition packages and old board archives arrive as chaos: scans, photos, slide decks, and decades of history. Upload it all at once. Havn reads each file, works out what it is and what period it covers, and files it.
- Upload a whole transition package in one sitting
- Scans and photos are read the same as clean files
- Nothing to name or sort by hand
One upload
Uploaded
Identified
Dated
Needs your eye
Two sets of minutes with no date on the page
The Newest Version Is Always the One That Gets Used
Amended declarations, restated bylaws, this year's budget. Havn keeps every version and knows which one is current, so a document never goes out citing last year's numbers.
- Every version kept by year, never overwritten
- Exhibits attach from the library, always the newest of each kind
- A missing exhibit is flagged before you fulfill, not after
Budget versions
2026 budget
2025 budget
2024 budget
Everything Leaves as Cleanly as It Arrived
The library belongs to the association. Download by category, or export a community's whole history as one file that mirrors the folder structure exactly.
- Your documents stay yours and can be downloaded at any time
- The folder structure comes with them
- No contract to sign or exit
Export
Scope
Structure
Versions
Frequently Asked Questions
What file types can I upload?
PDFs, Word and PowerPoint files, and photos or scans of paper, including photos taken on a phone. Havn reads the text in each one, so a scanned page files the same way a clean PDF does.
What happens to older versions?
They are kept, by year, and never overwritten. When a document needs a budget or a set of bylaws, Havn uses the newest one and leaves the earlier versions in place.
Can I download everything?
Yes, at any time and at no charge. Download one category, or export the whole library as a single file with the folder structure intact.
Who can see the library?
The team members you give access to that community. A requester only ever receives the documents delivered with their own order.
More of the Platform
Order Portal
One public link where requesters order and pay, with no account.
Payments
Card payments priced by you and held within the state's fee cap.
Community Records
One record per community, reused on every document.
Resale Certificates
The document itself, state by state, with every fee cap and deadline.
Put the filing cabinet somewhere it files itself.
The resale platform is free for the association. The requester pays for the document.