Features
Real Fund Accounting. No CPA Required.
Havn keeps the books the way an association is supposed to keep them, cash or accrual, with operating and reserve funds separate from the first entry, and makes it simple enough that a board treasurer or an office manager can run them without being an accountant. Dues post on schedule, bank transactions land already categorized, bills go from inbox to mailed check, and the month closes on a checklist. The reports come out the way a CPA expects them.
Accounting Overview
The money at a glance, and what is waiting on you before September closes.
Operating cash
$31,460.22
Reconciled to Sep 30
Reserve fund
$412,880.00
Kept apart from operating
Billed in October
$51,940.00
212 units · Oct 1
Past due
$2,835.00
7 owners · on the ladder
Annual Budget In, Dues Per Unit Out
Enter the year's budget by line and the dues come out per unit per period, split by allocated interest where the community has one. The schedule posts assessments on the first, statements and coupons go out on the community's day, and the reserve contribution moves to its own fund the same morning. Operating, reserve, and special assessment funds ride on every line from the first entry.
- Budget by line, dues per unit per period, frequency before amount
- Assessments post on schedule, statements and coupons follow
- Operating, reserve, and special assessment funds on every line
Assessment schedule
2026 operating budget
$623,280.00
Dues per unit
$245.00per unit per month
Bank Transactions Categorize Themselves
Connect the bank and every transaction arrives with a suggested category and how sure Havn is, from the payee's history first and your rules second. Post the confident ones in one click and look at the rest. Nothing posts on its own, and reconciliation works from the statement for any account, connected or not.
- A suggested category with a confidence you can see
- Post the confident ones in one click, review the rest
- Statement reconciliation for any account, connected or not
Bank activity
Operating ···4410 · this week
Bills Routed for Approval, Paid by Mailed Check
A bill arrives by email or upload, lands on the vendor's record, and goes to the approver you named. Approved, it posts to the right fund and account and goes out as a check in the mail, with the postage and the check number on the ledger.
- Bills by email or upload, tied to the vendor
- Approval by the person you named, from their phone
- A mailed check, with the number and the postage on the ledger
Payables
Evergreen Lawn Care
$1,850.00
Bill 2041 · October service · due Oct 18
- ReceivedBy email · Oct 3
- ApprovedDana Kim · Oct 4
- PostedOperating · Landscaping
- Check mailedNo. 1051 · Oct 6
Check 1051 is in the mail, first class, postage $1.17. The ledger shows the check number, the fund, and the account.
The Month Closes With Reports the Board Can Read
The close is a checklist: bank reconciled, assessments posted, bills posted, reports sent. Twenty-one reports download as PDF or CSV, save with their filters, and go out on a schedule by email, and the board packet assembles the financials for the meeting. Moving mid-year means opening balances as of a conversion date, with the company's own chart of accounts seeding each community.
- A month-end checklist that says what is left
- Balance sheet, income statement, budget vs actual, and aging, by fund
- Saved and scheduled reports, and a board packet for the meeting
Month-end close · September
3 of 4 done- Bank reconciledOperating ···4410 · Oct 2Done
- Assessments posted212 units · Sep 1Done
- Bills posted6 bills · Oct 3Done
- Reports to the boardBudget vs actual, balance sheetIn progress
Reports
Twenty-one reports in all, each a PDF or a CSV, saved with their filters and sent on a schedule.
Frequently Asked Questions
Do we need an accountant or a CPA to use it?
No. The screens ask for what a treasurer knows, the budget, the bank, the bills, and the owners, and Havn does the double-entry underneath. Every number traces to a journal line, so a CPA who reviews the books at year-end finds them kept the way they should be.
Cash or accrual?
Both. Every transaction posts on both bases, and every report can be run on either one, so the board can read cash and the auditor can read accrual from the same books.
Is this real fund accounting?
Yes. Every financial record carries a fund, operating, reserve, or special assessment, and the ledger is append-only. Corrections are reversing entries, so the books can be rebuilt for any date.
Can we switch mid-year?
Yes. Enter opening balances as of a conversion date, and the ledger starts there. History before that date stays in your old system, with the balances carried over.
Does it connect to our bank?
Yes, through a bank connection where the bank supports it. Accounts without one reconcile from the statement. In both cases, nothing posts until someone confirms it.
How do owners pay?
By card or bank account from the owner portal, with autopay they turn on themselves, or by mailed check. Payments settle to the association's own bank account.
Can we get the data out?
Every report downloads as a CSV, and the document library exports as a zip, at any time.
More of the Platform
Order Portal
A branded order page; documents drafted from the record, paid by the requester.
Homeowner Portal
Dues, autopay, documents, notices, requests, and votes, from one sign-in.
Payments
Dues, autopay, receipts, statements, and fees that follow the law.
Communications
Email, texts, calls, and letters from one inbox, kept on the record.
Community
Violations, owner requests, voting, reservations, and the calendar.
Document Management
Every file read, filed, searchable, and shown to the right people.
People and Property
Units, owners, board seats, tags, and the details every document uses.
Self-Managed HOAs
Everything a volunteer board needs, for a dollar a home a month.
Management Companies
Portfolios, company defaults, one inbox, your brand on every touch.
Condo Associations
Allocated interests, reserves, co-owners, and lender questionnaires done right.
Resale Certificates
The document itself, state by state, with every fee cap and deadline.
Keep Reading
Guides
- How to Read HOA Financial StatementsFour pages a month tell a board everything about the association's money.
- How to Create an HOA BudgetAn association budget is a short document with one hard number at the end: the assessment per home.
- How Much Should an HOA Have in Reserves?There is no right dollar figure, only the number a reserve study produces for your roofs, your pavement, and your pool.
Templates
- HOA Dues Increase and Special Assessment Notice TemplateA free HOA letter template for a dues increase or a special assessment: the new amount and when it starts, why, the payment schedule, how to pay, and where to ask questions.
- HOA Meeting Minutes TemplateA free HOA board meeting minutes template: who attended, whether quorum was met, each motion with who moved it and the vote, and what was decided.
Terms to Know
- Fund accountingAccounting that tracks money by its purpose rather than in one pool: operating, reserve, and special assessment funds, each with its own balance and its own statements.
- Reserve fundMoney set aside, apart from operating cash, to repair and replace the community's major components as they wear out: roofs, paving, elevators, paint.
- Operating fundThe association's working account: the dues coming in and the recurring costs going out, from landscaping to insurance to the manager's fee.
- Fiscal yearThe twelve months the association budgets and reports on.
- Board packetThe set of reports a board reads before its meeting: the financial statements, the delinquency list, open violations and requests, bills awaiting approval, and the agenda.
Laws and Documents
- HOA laws by stateEvery state's association statutes and resale rules on one map.
- HOA letter templatesFree notices, ballots, and letters a board can copy and send.
Bring one community's books over and see the first month close.
HOA management software with a homeowner portal owners actually use. Resale documents are included; the requester pays for each one.