Oregon
Oregon HOA and Condo Resale Package (Resale Certificate): Fees, Deadlines, and How to Order
No Oregon statute requires a resale package, but title companies and lenders still ask for one before closing. Associations furnish it under their governing documents, and a related statute gives the association 10 business days to state what a home owes.
Free for the resale platform. No contract to sign.
Oregon Resale Package
Example Ridge Condominium Association
Regular assessment
$285.00 monthly
Reserve balance
$190,000.00
Master insurance
Certificate on file
Due to the requester
Within 10 business days
Oregon at a glance
- What Oregon calls it
- Resale Package
- Fee cap
- No fixed dollar cap
- Delivery deadline
- 10 business days
- Buyer's right to cancel
- No statutory right tied to this document
Also called: resale certificate, condo resale certificate. If you were told to get an Oregon resale certificate, or an OR resale certificate as closing agents write it, for a home in an HOA or a condominium, this is that document. It has nothing to do with the sales tax resale certificate a retailer files with the state.
What each Oregon act sets
Oregon has 2 sets of rules, and which one applies depends on how the community was created. Havn asks once which act governs a community, then applies that act's limits to every order.
ORS 100.475
Condominium Act. Applies to condominiums.
- Required by statute
- No. Furnished under the governing documents.
- Fee
- No fixed dollar cap
- Deadline
- 10 business days from the request
ORS 94.712
Planned Community Act. Applies to HOAs and planned communities.
- Required by statute
- No. Furnished under the governing documents.
- Fee
- No fixed dollar cap
- Deadline
- 10 business days from the request
Oregon HOA laws on resale documents, in plain words
Each entry links to the official text. Read the statute itself before relying on a summary.
ORS 100 (Condominium Act)
Oregon's Condominium Act governs the creation and operation of condominiums in this state, covering the declaration and plat, the association of unit owners and its board, assessments and liens, insurance, and recordkeeping. It also regulates the sale of new units by a developer, including a disclosure statement filed with the state and delivered to buyers before a sale is completed. The Act has no statutory resale certificate for later resales between owners, though the association must provide a written statement of unpaid assessments on request for a prospective buyer.
ORS 100.475 (Statement of unpaid assessments)
Makes a unit owner personally liable for assessments and, in a voluntary conveyance, the grantee jointly liable with the grantor for the grantor's unpaid assessments. On request of the owner or the owner's agent for the benefit of a prospective purchaser, the board must make and deliver a written statement of the unpaid assessments against the grantor or the unit effective through a date the statement specifies, and the grantee is then not liable for any unpaid assessments not included in it. An escrow agent or title company may rely on the statement and is not liable for failing to pay the association more than it shows. No fee or deadline is stated here; the 10-business-day statement in ORS 100.480(8) supplies the mechanics. A foreclosure purchaser is not liable for assessments that came due before it took title.
ORS 94 (Planned Community Act)
The Oregon Planned Community Act governs planned communities, the subdivision-style developments run by a homeowners association, covering formation of the community by a recorded declaration, the association's governance and board, assessments and liens, insurance, and association records. It applies to planned communities created at any time, though certain administrative provisions apply differently to communities formed before later amendments to the Act. Like the Condominium Act, it has no statutory resale certificate for owner-to-owner sales, though the association must provide a written statement of unpaid assessments on request for a prospective buyer.
ORS 94.712 (Statement of unpaid assessments)
Makes a lot owner personally liable for assessments and, in a voluntary conveyance, the grantee jointly liable with the grantor for the grantor's unpaid assessments. On request of the owner or the owner's agent for the benefit of a prospective purchaser, the board must make and deliver a written statement of the unpaid assessments against the grantor or the lot effective through a date the statement specifies, and the grantee is then not liable for any unpaid assessments not included in it. An escrow agent or title company may rely on the statement and is not liable for failing to pay the association more than it shows. No fee or deadline is stated here; the 10-business-day statement in ORS 94.670(8) supplies the mechanics.
ORS 100.480 (Association records and statements)
Requires a condominium association to keep its records in Oregon, prepare an annual financial statement (reviewed by a CPA above the statutory thresholds), and keep duplication-ready copies of the declaration, bylaws, recorded plat, rules, the latest annual financial statement, the current budget, the reserve study, and any architectural standards. Within 10 business days of an owner's written request the association must furnish those documents, and within 10 business days of an owner's written request it must furnish a written statement of the assessments due and unpaid (regular and special assessments, fines and other charges, accrued interest, and late charges) with the interest and late-charge rates, unless it has litigation pending against that owner. The board may by resolution set a reasonable fee for copies, including personnel costs.
ORS 94.670 (Association records and statements)
Requires a homeowners association to keep its records, prepare an annual financial statement (reviewed by a CPA above the statutory thresholds), and keep duplication-ready copies of the declaration, bylaws, recorded plat, rules, the latest financial statement, the current budget, the reserve study, and any architectural standards. Within 10 business days of an owner's written request the association must furnish those documents, and within 10 business days of an owner's written request it must furnish a written statement of the assessments due and unpaid (regular and special assessments, fines and other charges, accrued interest, and late charges) with the interest and late-charge rates, unless it has litigation pending against that owner. The board may by resolution set a reasonable fee for copies, including personnel costs.
The notice Havn prints on every Oregon resale package
Every Oregon document Havn prepares carries a notice that tells the reader where the document comes from and what Oregon law says about it. This is the wording, act by act.
ORS 100.475Condominiums
No Oregon statute requires a resale certificate for the sale of a condominium unit. This package is drawn from the documents the association must keep available for duplication under ORS 100.480(10): the declaration and bylaws, including amendments and supplements in effect, the recorded plat if feasible, the association rules and regulations currently in effect, the most recent annual financial statement, the current operating budget, the reserve study if the association has one, and the architectural standards and guidelines if the association has any. The enclosed documents checklist lists what is actually included. Under ORS 100.480(11) the association must furnish those documents within 10 business days after it receives a unit owner's written request. Under ORS 100.480(12) the board of directors may set a reasonable fee for copies by resolution, and that fee may include reasonable personnel costs.
The statement of unpaid assessments in this package is the written statement described in ORS 100.475(3)(b). On the request of the unit owner, or the owner's agent, for the benefit of a prospective purchaser, the board of directors delivers a written statement of the unpaid assessments against the grantor or against the unit, effective through the date the statement specifies. The grantee is not liable for any unpaid assessments against the grantor that the statement does not include. Under ORS 100.475(4) an escrow agent or a title insurance company providing escrow services or issuing title insurance in conjunction with the conveyance may rely on the statement and is not liable for failing to pay the association at closing any amount greater than the statement sets forth. Under ORS 100.480(8) the association furnishes the statement within 10 business days after it receives the owner's written request, showing regular and special assessments, fines and other charges, accrued interest and late payment charges, together with the rate at which interest accrues on unpaid assessments and the rate or fixed amount of the late payment charge. Under ORS 100.480(8)(b) the association is not required to provide the statement if the association has commenced litigation by filing a complaint against the owner and that litigation is pending when the statement would otherwise be due.
Oregon law does not give the purchaser a right to cancel the sale based on this package, and it does not set an expiration date for the package. The information is current as of the issue date shown above, and the unpaid assessment amounts are effective only through the date stated with them.
ORS 94.712HOAs and planned communities
No Oregon statute requires a resale certificate for the sale of a lot in a planned community. This package is drawn from the documents the association must keep available for duplication under ORS 94.670(10): the declaration and bylaws, including amendments and supplements in effect, the recorded plat if feasible, the association rules and regulations currently in effect, the most recent financial statement, the current operating budget, the reserve study if the association has one, and the architectural standards and guidelines if the association has any. The enclosed documents checklist lists what is actually included. Under ORS 94.670(11) the association must furnish those documents within 10 business days after it receives an owner's written request. Under ORS 94.670(12) the board of directors may set a reasonable fee for copies by resolution, and that fee may include reasonable personnel costs.
The statement of unpaid assessments in this package is the written statement described in ORS 94.712(2)(b). On the request of the lot owner, or the owner's agent, for the benefit of a prospective purchaser, the board of directors delivers a written statement of the unpaid assessments against the grantor or against the lot, effective through the date the statement specifies. The grantee is not liable for any unpaid assessments against the grantor that the statement does not include. Under ORS 94.712(3) an escrow agent or a title insurance company providing escrow services or issuing title insurance in conjunction with the conveyance may rely on a statement delivered under ORS 94.712(2) and is not liable for failing to pay the association at closing any amount greater than the statement sets forth. Under ORS 94.670(8) the association furnishes the statement within 10 business days after it receives the owner's written request, showing regular and special assessments, fines and other charges, accrued interest and late payment charges, together with the rate at which interest accrues on unpaid assessments and the rate or fixed amount of the late payment charge. Under ORS 94.670(8)(b) the association is not required to provide the statement if the association has commenced litigation by filing a complaint against the owner and that litigation is pending when the statement would otherwise be due.
Oregon law does not give the purchaser a right to cancel the sale based on this package, and it does not set an expiration date for the package. The information is current as of the issue date shown above, and the unpaid assessment amounts are effective only through the date stated with them.
Documents Oregon adds to the package
Beyond the governing documents, budget, and financial statements every state expects, Oregon adds these. Havn attaches each one as its own exhibit.
- Recorded plat (ORS 100.480(10)(a))
- Architectural standards and guidelines (ORS 100.480(10)(e))
- Recorded plat (ORS 94.670(10)(a))
- Architectural standards and guidelines (ORS 94.670(10)(e))
Oregon resale package: common questions
What is an Oregon resale package?
It is the package a Oregon association puts together when a home in the community is sold: what the home owes, plus the association's budget, insurance, and governing documents. No Oregon statute prescribes it, so its contents follow the governing documents and what the closing asks for.
How much does an Oregon resale package cost?
Oregon sets no dollar cap and no statute governs the fee, so the governing documents and the management contract decide it.
How long does an Oregon association have to provide a resale package?
10 business days, counted from the request.
Is a resale package required in Oregon?
No Oregon statute requires a resale package. Buyers, lenders, and title companies still ask for one, and associations furnish it under their governing documents.
Can a buyer cancel after receiving an Oregon resale package?
Oregon law ties no cancellation right to this document. Any right to cancel comes from the purchase contract or from other disclosure laws.
Who pays for the resale package in Oregon?
Whoever orders it pays the association's fee, usually the seller or the closing agent on the seller's behalf, and the purchase contract can move the cost to the buyer.
What is included in an Oregon resale package?
What the home owes the association, the fees due at closing, the budget and reserves, the insurance the association carries, pending lawsuits, and the governing documents. Oregon adds 4 more items, listed on this page.
How do I get a resale package in Oregon?
Ask the association, or its management company if it has one. Many take the request through an online order page and deliver by email. Once asked, a Oregon association has 10 business days. A buyer should ask the seller or the closing agent to order it.
Is this the same as an Oregon sales tax resale certificate?
No. A sales tax resale certificate is a form a retailer gives a supplier so it can buy goods without paying sales tax. It shares a name and nothing else. This page is about the HOA document used when a home is sold.
How Oregon compares with its neighbors
Management companies that work across state lines meet a different rule on each side. Oregon: no fixed dollar cap, 10 business days.
Washington
Resale Certificate
$275
10 days
Required by statute
California
Escrow Disclosure Documents
No fixed dollar cap
10 days
Required by statute
Idaho
Statement of Account
No fee allowed
5 business days
Required by statute
See all 51 jurisdictions on the map, compare every state in the fee and deadline table, or read about lender questionnaires, estoppel letters, and demand letters.
Your next Oregon resale package could write itself.
The resale platform is free for the association. The requester pays for the document. No contract to sign.