Glossary
What is a quorum?
The minimum number of owners, or share of the votes, that must be present or represented for a meeting to act. Set by the bylaws, with a floor or ceiling in some states.
In Havn
Havn counts ballots and proxies against the quorum the board set and sends reminders to the owners who have not voted yet.
Voting and meetingsWithout a quorum, a meeting can hear reports and adjourn but cannot elect directors or approve anything. Proxies and absentee ballots generally count toward it; the bylaws say which. When a community routinely misses quorum, several states let a reconvened meeting proceed at a lower threshold.
Board meetings have their own quorum, usually a majority of directors, set by the bylaws.
Keep Reading
Guides
- HOA Voting Rules, ExplainedWho gets a vote, how much it counts, how many owners have to show up, and what a proxy actually does.
- How to Run an HOA MeetingA board meeting that ends on time and an annual meeting that makes quorum are mostly the same discipline: a notice sent on the right day, an agenda that puts decisions first, and minutes written before anyone leaves.
Templates
- HOA Proxy Form TemplateA free HOA proxy form template: the owner, the home, the proxy holder, the meeting, directed instructions on each item, the expiration, and the signature.
- HOA Annual Meeting Notice TemplateA free HOA annual meeting notice template: date, place, agenda, the election, quorum, and the proxy or ballot enclosed, written to meet the notice window in your bylaws.
Laws and Documents
- HOA laws by stateEvery state's association statutes and resale rules on one map.
- HOA letter templatesFree notices, ballots, and letters a board can copy and send.
See how Havn handles it with your own community.
HOA management software with a homeowner portal owners actually use. Resale documents are included; the requester pays for each one.