Free template
HOA Newsletter Template
A newsletter owners read is one page with dates in it. The template below keeps five fixed sections so owners learn where to look: a short note from the board, the dates, the money, projects and rules, and how to reach the office. Fill in what changed this month and leave the rest out.
Send it on a schedule, monthly or quarterly, by email and the portal, and by mail to the owners without email.
The template
[Community name] Newsletter
[Month Year] · [Issue number]
From the board
[Three to five sentences on the one thing that matters this month: a project finished, a decision made, a thank-you. Plain and specific.]
Dates
- Board meeting: [date, time, place or link]
- Annual meeting: [date]; notices go out [date]
- Trash, recycling, bulk pickup: [dates]
- [Pool / clubhouse / gate] hours: [hours]
- [Project] work: [start] to [end], [what to expect]
Money
Assessments are $[amount] per [period], due on the [day]. Pay on the portal at [link] or by check to [address]. Autopay is on for [number] of [number] homes.
The reserve fund holds $[amount], [percent] percent of the reserve study's target. [One sentence on the biggest expense this month.]
Projects and rules
- [Project]: [status and next step]
- Decided at the last meeting: [decision], minutes on the portal under Documents
- Reminder: [rule], because [the reason]. [How to request an exception, if any]
Welcome
[New owners this quarter, by street, if they agreed to be named.]
Reach us
Text [number], email [address], or call [number] during [hours]. For anything about your home, send a request from the portal at [link].
The Board of Directors, [Community name]
Questions Boards Ask
How long should an HOA newsletter be?
One page, two at most. Owners read the first screen on a phone, so the dates and the money go first.
Can the newsletter name owners who broke a rule?
No. Name the rule and the fix, never the home or the owner. Enforcement is private; the reminder is public.
Does a newsletter count as the annual meeting notice?
No. The notice has its own content and delivery requirements under the bylaws and the state. The newsletter can repeat the date.
Keep Reading
Guides
- HOA Newsletter Ideas: What to Put in Every IssueA newsletter owners read is short, has dates in it, and says what the money did.
Terms to Know
- Annual meetingThe once-a-year meeting of all owners where directors are elected, the budget is presented, and the year's business is put to a vote.
- Constructive noticeThe legal rule that a person is treated as knowing what the public records contain.
- Board of directorsThe owners elected to run the association: adopt the budget, levy assessments, maintain the common areas, enforce the rules, and hire the manager.
- Homeowner portalThe website where an owner sees their own account: the balance, autopay, statements, the community's documents, notices about their home, requests to the office, and votes.
State Law
- HOA laws by stateEvery state's association statutes and resale rules on one map.
- Resale certificate fee capsAll 51 jurisdictions' fee caps and deadlines in one table.
Havn sends this letter for you, by email, text, and mail.
HOA management software with a homeowner portal owners actually use. Resale documents are included; the requester pays for each one.